The contribution form is the form authors use to submit their contributions.
As an organizer, you can completely customize the contribution form.
Go to dashboard > abstract handling > contribution form. If you click 'preview form', you can see how this page looks for users.
The contribution form is the form that the authors have to fill out, in order to hand in their contribution. The contribution is handed in after the authors have uploaded their form and documents. The organizer can customize the contribution form however they see fit.
The form does provide a couple of standard questions. The pre-set questions that are already in the form have specific functions later on in the process. It is therefore important that you do NOT delete these questions. If you think the questions are not important for your process, please contact us.
Conference Track / Type of submission
With this question you can determine which type of contributions you want to receive from the authors. It may happen that you need different information from the authors for the oral than for the poster. In this case you can set dependencies for each question. You can do this by clicking the 'cogwheel'. You will then see 'show question'.
Author(s)/Co-authors:
We consider the author who created the account the "corresponding author." In addition to this submitter/author, there may also be co-authors. The co-authors will receive a copy of every email the submitter/author receives to these email addresses as a BCC. These emails for the co-authors will contain read-only links to the submitted submission(s).
Title of contribution
Asking for a title seems obvious, but it is important that authors give their contribution a title. The organiser and reviewers get feedback about the title of the contribution in different places. It is possible to search for titles in other screens (will be further explained in this manual under 'Meaning of questions and replacement words').
Abstract
The content of the abstract will be shown to reviewers before they proceed to the whole contribution form (when they are reviewing).
Keywords
This question about keywords is used to add certain keywords. It acts as an extension of the question about topics (see below). Removing the question about keywords will not affect the process.
Topics
The question about topics is very important! When you (the organizer) are assigning reviewers to contributions later on in the process, you probably want to base your choice on the topics (subject areas). Make sure that you do not forget this question!
Remarks / Message to the Programm Committee and Chairs
This question allows the author to send a message to the organizer (program committee). The reviewer will not see this comment.
Upload
This is the question/place where authors submit their contribution (following the right format).
TIP:
You can look at every document individually if you click on 'list with contributions' under the button 'export' in the menu.
Confirmation Message (Contribution form)
The organizer can adjust the confirmation message at the bottom of the contribution form. This is the message authors receive after submitting their contribution. In the confirmation message you will see a couple of 'replacement words'. These replacement words are used to automatically fill in information about the submission/ contribution in order to create a personalized confirmation message for the author. More information about replacement words can be found later on in this manual.
You can change the banner that will be used in the confirmation message. You can do this under the email settings of the event: go to Dashboard, choose email settings, scroll down to email banner and upload your banner.
TIP:
Click on preview website after making adjustments in the form. This can be found on the top right in the pink bar and will allow you to see your website/changes through the eyes of an author. (Note, maximum upload size for participants is 25MB).