The review form is the form used by reviewers to assess the contributions.
You can already draft the review form before you receive the abstracts/contributions and before you assign reviewers to contributions. The review form contains, just like the contribution form, a couple of pre-made questions that are important later on in the process. We ask again NOT to change these questions. To see more specific properties of a question, click on the 'cogwheel'.
This question allows reviewers to give a short reaction to the contribution.
This is the most important question of the review form! This question is called the review-score and it establishes the grade a reviewer gives to a contribution. It therefore determines whether the contribution will be accepted or not.
Please note:
You can only set ONE question as review-score in your review form. You can do this at the bottom of the screen next to the word 'meaning'. Make sure this question always asks for a number as a grade, with the highest number being the best grade. The format for the numbers is 00, 01, 02, etc.. but you have the freedom to choose which wording, scale and numbers you want to use. The picture above is just an example.
This question enables reviewers to place comments only visible for the organiser of the event. This will not be visible for authors when you give them feedback. This is thus a tool to only communicate with the organiser.
Confirmation Message (Review form)
The organiser can adjust the confirmation message at the bottom of the review form. This is the message reviewers receive after submitting their review form. In the confirmation message you will see a couple of 'replacement words'. These replacement words are used to automatically fill in information about the submission/contribution in order to create a personalized confirmation message. More information about replacement words can be found later on in this manual.
You can change the banner that will be used in the confirmation message. You can do this under the email settings of the event: go to 'Dashboard', choose 'email settings', scroll down to 'email banner' and upload your banner.
TIP:
Click on 'preview website' after making adjustments in the form. This can be found on the top right in the pink bar and will allow you to see your changes through the eyes of an author.
Intent of questions and replacement words
This section explains every purpose you can attach to a question; we call this the 'intent' of the question. The 'intent' basically tells you in short what the effect will be of the answer to a question. Some questions already have a pre-set intent. You can change the meaning under the cogwheel next to the word 'intent' at the bottom of the page.
Title
The answer to this question will be shown as the contribution title in the contribution summaries of reviewers, authors and organisers. The title will also be shown in the confirmation message.
Abstract
The answer to this question will be shown as the abstract of contribution to authors, reviewers and organisers.
Contribution-type
The answer to this question will be shown as the type of contribution in the contribution summary, e.g. oral or poster.
Co-authors-email
The answer to this question will be used so send copies (BCC) of emails to the co-authors. These email addresses will also be used to cross-examine the registered participants and conflicts of interests with the reviewers.
Authors
The answer to this question will be shown as the name of the author in the contribution summary. The name will not be shown if 'make authors anonymous to reviewers' has been selected in the settings under blind review.
Hidden-for-reviewers
The answer to this question will not be shown if 'make authors anonymous to reviewers' has been selected. For example, this question can be used for information about the author.
Topics
The answer to this question will be shown as the topics of a contribution in the summary of contributions.
Keywords
The answer to this question will be shown as the keywords of a contribution in the summary of contributions.
Documents (use only for an upload-question)
The answer to this question will be shown as a downloadable document (icon) in the summary of contributions.
Review-score (in the review form)
The answer to this question is the score the reviewer gives a contribution.
Please note:
This is usually used in a select-question (example in the picture below). We recommend letting each of the selectable answers start with a number (e.g. '1 - certainly reject'). This makes it possible to use an automatic acceptance or rejection of the contributions based on a set norm.
Programcommittee-comments
The answers to this question are comments that authors or reviewers want to leave for the organiser/ program committee. Only the organiser is able to see these messages.
If the comment has been written by an author, it will be invisible for reviewers.
If the comment has been written by a reviewer, it will be hidden for authors.